19 Advantages and Disadvantages of MS Office 365

Microsoft Office 365 is a cloud-based software suite comprising new versions of Microsoft Office applications, such as Word, PowerPoint, Spreadsheet, Outlook, and OneNote. The mobile versions for smartphones and tablets are called Office Mobile.

They released the software on 28 June, 2011, and Microsoft Office 365 is available to organizations of all sizes. They primarily delivered office 365 through the internet and provide several advantages over other Microsoft Office editions, such as Office 2016, 2013, and 2010.

Its advantages include the ability to use it from a browser and on any device with Internet connections, and an expansive feature set including collaboration tools such as SharePoint and OneDrive.

Let’s have a more in-depth view of the advantages and disadvantages of MS Office 365.

Microsoft Office Uses

There are several uses for Microsoft office

  1. We use Microsoft Office in thousands of companies and organizations, including nearly all Fortune 500 companies, the United States government, and governments throughout the world.
  2. We can use it in schools, universities, and productivity applications programming.
  3. It has been one of the most popular software suites in history, in use by around a billion people.
  4. It includes a variety of applications, each targeted toward different end-user tasks.
  5. We have ported Microsoft Office to mobile devices and the web.
  6. We can use the Office for preparing and creating content for use with other applications, including by email.
  7. You can use Word, Excel, PowerPoint, and more for Free with Office on the web here.

11 Benefits of MS Office 365

Ms office 365 is a completely cloud-based application. It is quick and user-friendly. It automatically saved all data on the cloud and is accessible virtually from anywhere.

Office 365 provides anytime, anywhere, online access to Microsoft Word, PowerPoint, Excel, and Outlook via a web browser or mobile phone, which makes it very convenient for users of all professions. Let’s explore some other benefits of MS Office 365.

Advantages of MS Office 365

1. Cloud-based software suite

Office 365 is a cloud-based software suite comprising new versions of Microsoft Office applications, such as Word, PowerPoint, Outlook, and OneNote.

This makes the software easy to use from anywhere internet access is available. Tasks such as drafting letters and spreadsheets, organizing meetings and conference calls, create documents by using the applications in a web browser.

2. Improved online collaboration

Users can share content and information more efficiently with other Office 365 users. The software provides the tools to send documents to participants that are co-workers and from them, you can receive comments and suggestions.

This is a collaborative tool for editing documents with many users at once.

3. Ability to run multiple applications in a browser

The software runs on a web browser which creates convenience for users when they need to work with the applications.

They can open a word processor and simultaneously edit documents, emails, and spreadsheets while using different tools AS compared to Microsoft Office, office 365 is much better. This is the best advantage of office 365.

4. Powerful collaboration tools

Office 365 gives you the tools and resources to get your job done efficiently and effectively. You can use these tools to chat and share documents with co-workers and friends.

Microsoft Word and Microsoft Office provide tools for real-time co-authoring so that you can work together in real-time, rather than passing documents back and forth.

5. Enhanced user experience

Office 365 has many new features and improvements over Office 2016, 2013, and 2010. It is more collaborative and streamlined to run efficiently in a web browser, making it easier to work on documents with other people and share information across a team.

6. Improved security & privacy

Office 365 is hosted in the cloud, so it is stored and updated remotely. This makes the software more secure than other versions of Office because it does not require users to download and install updates themselves.

7. Multiple devices

Users can install Office 365 on their own computers or mobile devices, such as mobile phones and tablets. This means they can work with documents and information on the device they are currently using.

Why is Microsoft Important
MS Office is very important. On most computers, Microsoft office is the default application for writing, editing, and creating documents. It provides a simple experience for even the most inexperienced users. It is usable with any program and can be used offline and online.
Everyone can use Microsoft Office, whether you are a student or a teacher, a writer or an artist.
It runs on almost all laptops and desktops, MS Office can be installed on Macs too. The Office is the most popular office software; it runs from Windows XP to Windows 10.

8. Better user interface

The software has a new user interface that is optimized for web browsers, making it easy to use from anywhere internet access is available. Tasks such as drafting letters and spreadsheets, organizing meetings and conference calls, create documents by using the applications in a web browser.

9. Now or Later

It works in both offline and online modes. You can use it on any device and you don’t need an internet connection to avoid any slowdowns. Every feature of MS office is available on the internet, so from any device, you don’t need an internet connection.

10. centralized management tools

Office 365 provides administrators with centralized management tools to monitor users and their activity. These controls help administrators oversee the software and resolve issues that arise.

11. Database

The database of MS office is world-class. It can store a large amount of data in very few files. So, with just one file, you can store information from multiple data sources. MS Access is a database program in Microsoft office that is used for databases, reports, forms, and data mining.

12. Access from anywhere

Microsoft Office 365 allows users to access their information from anywhere, as long as they have access to the internet. This feature allows users to use the software with a personal computer that has access to the internet. This is a very positive aspect of Office 365.

Disadvantages of MS Office 365

With office 365 we store all data in the cloud and is not accessible from your computer. This makes it difficult for users to access the information stored in the cloud for editing, viewing, backup of files, and backups. Let’s look at some cons of office 365.

Disdvantages of MS Office 365

1. No installation

Office 365 does not need to be installed on any computer, which makes it difficult to access the data stored in the cloud. It is not possible to install a program like an office in 2016 or office in 2013.

2. No backup

We cannot use office 365 for backups. With the software, users can only save their data in their accounts on the cloud. They cannot access or download them without an internet connection.

3. Expensive

The software is a bit more expensive as compared to other versions of Microsoft office, such as office 2016 and 2011. This could be disadvantageous for some users.

4. No program for computers

With office 365 there are no programs for computers that allow the users to access their files. Instead, users must access the information located in their accounts on the cloud. This could be disadvantageous for people who want to use their office 365 on a computer.

5. Difficult to maintain

Since we store the data in the cloud, it could be difficult to access and operate. This can pose a problem when users are working with sensitive information and need to maintain it.

6. Compatibility issues

Many versions of Microsoft Office do not work well with Office 365 and vice versa. Therefore, it is not possible to use this software in the cloud together. Users cannot work or access the information they need without a proper program.

7. Renewal Can Be Costly

Office 365 has a monthly fee. Therefore, users may find it to be relatively expensive as compared to using other versions of Office. On the renewal date, it will charge the regular fee for the month.


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Bottom Line

After reading the article, you must have realized that all is not gold that glitters. Yes, office 365 has many advantages and features, but it also has disadvantages.

The most common problem with people when using office 365 is, that users get ads for other Microsoft products.

Office 365 results from the latest technologies, therefore it has many benefits for you as compared to the older versions of Microsoft Office.

From the article above, you will get a comprehensive view of office 365 and its advantages and disadvantages.

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